EXECUTIVE ASSISTANT
Posted: 04/10/2026
Employment Type:
Direct-Hire
Job Category: ADMINISTRATIVE SUPPORT
Job Number: 30132
Pay Rate: $70000-$80000
Job Description
This role is responsible for a wide range of executive administrative duties within a busy, deadline-driven environment. The ideal candidate is detail-oriented, highly organized, technologically proficient, and capable of maintaining the highest level of confidentiality and professionalism.
Essential Job Functions
Manage daily office operations to ensure smooth administrative processes
Provide high-level administrative support to senior leadership
Manage complex calendars across multiple time zones, including scheduling meetings, coordinating travel, and prioritizing time-sensitive matters
Coordinate internal and external meetings, including board meetings, strategy sessions, finance calls, presentations, and reviews
Research, plan, and coordinate extensive domestic and international travel, including flights, hotels, and ground transportation
Prepare and edit correspondence, presentations, and reports with strong attention to detail
Handle confidential and sensitive information with discretion
Plan and execute client meetings, due diligence sessions, and events
Support annual meetings, conferences, and company-sponsored events
Serve as a liaison between executives and internal departments, investors, and external stakeholders
Evaluate internal processes and recommend efficiency improvements
Ensure timely submission and tracking of expenses
Manage IT work tickets and desktop support coordination for assigned team members
Assist with IT initiatives and other back-office projects as requested
Support accounting, finance, business development, and other teams as needed
Collaborate proactively with other Executive Assistants
Manage visitor access and ensure a professional client experience
Coordinate external service providers
Work with building management to address facility-related matters
Oversee office supplies, equipment procurement, and inventory
Maintain fire warden responsibilities for the office
Coordinate onboarding and offboarding logistics, including office access and related applications
Assist with special projects and ad hoc requests as needed
Essential Job Functions
Manage daily office operations to ensure smooth administrative processes
Provide high-level administrative support to senior leadership
Manage complex calendars across multiple time zones, including scheduling meetings, coordinating travel, and prioritizing time-sensitive matters
Coordinate internal and external meetings, including board meetings, strategy sessions, finance calls, presentations, and reviews
Research, plan, and coordinate extensive domestic and international travel, including flights, hotels, and ground transportation
Prepare and edit correspondence, presentations, and reports with strong attention to detail
Handle confidential and sensitive information with discretion
Plan and execute client meetings, due diligence sessions, and events
Support annual meetings, conferences, and company-sponsored events
Serve as a liaison between executives and internal departments, investors, and external stakeholders
Evaluate internal processes and recommend efficiency improvements
Ensure timely submission and tracking of expenses
Manage IT work tickets and desktop support coordination for assigned team members
Assist with IT initiatives and other back-office projects as requested
Support accounting, finance, business development, and other teams as needed
Collaborate proactively with other Executive Assistants
Manage visitor access and ensure a professional client experience
Coordinate external service providers
Work with building management to address facility-related matters
Oversee office supplies, equipment procurement, and inventory
Maintain fire warden responsibilities for the office
Coordinate onboarding and offboarding logistics, including office access and related applications
Assist with special projects and ad hoc requests as needed
Job Requirements
High School Diploma required; college degree preferred
4+ years of administrative experience
Exceptional organizational skills and attention to detail
Strong multitasking and time management abilities
Highly articulate, professional, and assertive in both verbal and written communication
Self-motivated and comfortable engaging with senior executives
Ability to work independently with minimal supervision
Resourceful and proactive problem-solver
Intermediate to advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Ability to manage multiple projects and adapt to shifting priorities
Experience with project management and travel coordination tools preferred
Experience coordinating executive expenses preferred
Private equity experience is a plus
Travel:
Less than 10% travel required
4+ years of administrative experience
Exceptional organizational skills and attention to detail
Strong multitasking and time management abilities
Highly articulate, professional, and assertive in both verbal and written communication
Self-motivated and comfortable engaging with senior executives
Ability to work independently with minimal supervision
Resourceful and proactive problem-solver
Intermediate to advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Ability to manage multiple projects and adapt to shifting priorities
Experience with project management and travel coordination tools preferred
Experience coordinating executive expenses preferred
Private equity experience is a plus
Travel:
Less than 10% travel required