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ADMINISTRATIVE OFFICE SPECIALIST
Posted: 03/18/2026
Employment Type:
Temp/Hire
Job Category: CLERICAL
Job Number: 30059
Pay Rate: $20.00
Job Description
We are seeking a detail-oriented and proactive Administrative Office Specialist to join our dynamic team in Chino Hills, CA. In this role, you will be the backbone of our office operations, ensuring that everything runs smoothly and efficiently. If you thrive in a fast-paced environment and enjoy supporting a team, this position is perfect for you!
Schedule: Monday Friday, 8:00 AM 5:00 PM with
one Saturday per month (or as needed)
Job Responsibilities
-Schedule testing appointments after projects are received from Sales or clients
-Coordinate daily job schedules with Field Managers and Technicians
-Log and track jobs using Excel and Outlook and the Calendar
-Send work orders and maintain accurate project files
-Monitor dispatch email and ensure job status updates are correct
-Follow up on pending or unscheduled projects daily
-
Confirm work order details with clients
-
Communicate next-day schedules and approved time off to management
-
Check voice mail messages each morning
-Reschedule projects as needed
-Answer phone calls and respond to emails promptly
Schedule: Monday Friday, 8:00 AM 5:00 PM with
one Saturday per month (or as needed)
Job Responsibilities
-Schedule testing appointments after projects are received from Sales or clients
-Coordinate daily job schedules with Field Managers and Technicians
-Log and track jobs using Excel and Outlook and the Calendar
-Send work orders and maintain accurate project files
-Monitor dispatch email and ensure job status updates are correct
-Follow up on pending or unscheduled projects daily
-
Confirm work order details with clients
-
Communicate next-day schedules and approved time off to management
-
Check voice mail messages each morning
-Reschedule projects as needed
-Answer phone calls and respond to emails promptly
Job Requirements
-Strong communication and customer service skills
-Excellent organization, multitasking, and attention to detail
-
Ability to work in a fast-paced environment and as part of a team
-
Proficient with Microsoft 365 (Outlook, Excel, Word), Windows, and Adobe Acrobat
-Typing speed of at least 50 WPM
-Seeking someone Reliable, self-motivated, with a positive attitude
-
Must be available for overtime as needed
-
High School Diploma or equivalent
-Excellent organization, multitasking, and attention to detail
-
Ability to work in a fast-paced environment and as part of a team
-
Proficient with Microsoft 365 (Outlook, Excel, Word), Windows, and Adobe Acrobat
-Typing speed of at least 50 WPM
-Seeking someone Reliable, self-motivated, with a positive attitude
-
Must be available for overtime as needed
-
High School Diploma or equivalent
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About CHINO HILLS, CA
Ready to kickstart your career in the vibrant city of Chino Hills, California? Nestled in the heart of San Bernardino County, Chino Hills offers a perfect blend of suburban tranquility and urban opportunities. Known for its stunning views of the San Gabriel Mountains and picturesque landscapes, this area provides a high quality of life for residents. From exploring the scenic Chino Hills State Park to visiting the local Shoppes at Chino Hills for shopping and dining, there is something for everyone here. With easy access to nearby attractions like the Yanks Air Museum and the Planes of Fame Air Museum, as well as being in close proximity to the bustling city of Los Angeles, Chino Hills is the ideal location to grow both personally and professionally. Browse our job listings now and discover the exciting career possibilities that await you in Chino Hills!