ACCOUNTS PAYABLE SPECIALIST

ONTARIO, CA 91758

Posted: 05/14/2024 Employment Type: Temp/Hire Job Category: ACCOUNTING Job Number: 28330 Pay Rate: $20-22

Job Description

With a commitment to excellence and efficiency, we are seeking a skilled Accounts Payable Specialist to join our dynamic finance team. The successful candidate will play a crucial role in managing our high volume of invoices and ensuring timely and accurate payments.

As an Accounts Payable Specialist at York Employment Services, you will be responsible for efficiently processing a high volume of invoices while maintaining accuracy and compliance with company policies and procedures. You will work closely with vendors, customers, and members of the finance team to ensure timely payments and resolve any discrepancies. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities:
Process a high volume of invoices accurately and efficiently using accounting software.
Match invoices with purchase orders and receiving documents to ensure accuracy of billing and pricing.
Obtain necessary approvals and coding for invoices from appropriate departments.
Investigate and resolve discrepancies or issues with invoices, including but not limited to pricing discrepancies, quantity discrepancies, and missing documentation.
Communicate with vendors regarding invoice status, payment inquiries, and issue resolution.
Reconcile vendor statements and resolve any outstanding balances or discrepancies.
Prepare and process electronic payments (e.G., ACH transfers, wire transfers, checks) in a timely manner.
Maintain accurate and up-to-date records of invoices, payments, and related transactions.
Assist with month-end close activities, including accruals and reconciliations.
Contribute to process improvement initiatives to streamline accounts payable processes and enhance efficiency.

Job Requirements

Qualifications:
Bachelor's degree in Accounting, Finance, or related field preferred, but not required.
Proven experience 2 years in accounts payable or related accounting role, with a focus on processing high volumes of invoices.
Proficiency in accounting software and MS Office suite, particularly Excel.
Strong attention to detail and accuracy in data entry and record-keeping.
Excellent organizational and time management skills with the ability to prioritize tasks effectively.
Strong communication and interpersonal skills with the ability to collaborate effectively with internal and external customers.
Ability to work independently and as part of a team in a fast-paced environment.
Knowledge of accounting principles and practices, including GAAP.
Experience with process improvement initiatives is a plus.

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