ONTARIO, CA 91761
Essential Duties and Responsibilities:
Develops and implements a facility management program including preventative maintenance and life-cycle requirements.
Conducts and documents regular facilities inspections.
Ensures compliance with health and safety standards and industry codes as well as any applicable licenses or compliances certificates be kept active and current.
Coordinates inter-office moves.
Supervises maintenance and repair of facilities and equipment.
Oversees facility refurbishment and renovations.
Plans and manages facility central services such as reception, security, cleaning, waste disposal, and parking.
Implements best practice processes to increase efficiency.
Obtains quotes and tenders from vendors and suppliers.
Manages contractor and vendor relationships including local, state, and federal agents and compliance.
Manages and review service contracts to ensure facility management needs are being met.
Ensures delivery schedules, quantity, and quality criteria are met.
Allocates and manages facility space for maximum efficiency.
Checks completed work by contractors and vendors.
Verifies payment and invoicing match contract pricing.
Prepares and tracks facility budget, monitor expenses and payments.
Advises on and monitors energy efficiency.
Oversees environmental health and safety.
Assures security of the facilities.
Responds to facility and equipment alarms and system failures.
Provides prompt response to requests and issues from facility occupants.
Calculates and compares costs for goods and services to maximize cost- effectiveness
Directly supervises one or two employee(s) in the Facilities department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Analytical - Designs work flows and procedures.
Design - Generates creative solutions; Demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Uses reason even when dealing with emotional topics.
Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Meets commitments.
Interpersonal Skills - Maintains confidentiality; Keeps emotions under control.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Participates in meetings.
Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Puts success of team above own interests; Supports everyone's efforts to succeed.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Cost Consciousness - Works within approved budget.
Ethics - Works with integrity and ethically.
Judgement - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Planning/Organizing - Prioritizes and plans work activities; Sets goals and objectives.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Adaptability - Manages competing demands.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree (B. A.) from four-year college or university; 5 years related experience and/or training such as project management, business or construction management; or equivalent combination of education and experience.
Working knowledge of project management, business administration.
Working knowledge of procurement and contracts.
Working knowledge of electrical and mechanical systems.
Supervisory experience preferred.
Sound knowledge of health, safety, and environmental regulations required.